Development & Communications Specialist

Deadline: Ready to hire immediately. Don’t wait to apply!

Schedule: Full-Time, Monday-Friday. Flexible hours, generally 9-5.

Location: Arts Council office on the Tannery Arts Center campus in Santa Cruz

Reporting: This position reports to the Development Director

Supervisory Responsibilities: None

Salary & Benefits:

  • $45,000/yr
  • Full-time exempt position, 40 hours a week. We believe in work-life balance, and are committed to keeping the workload in alignment with the true hours worked.
  • 10 vacation days, 12 sick days, 11 paid holidays, and a flexible, family-friendly schedule
  • We provide medical, dental, and vision insurance with the Arts Council covering 100% of the costs of the insurance package and 30% dependent coverage.

Who we are: For 39 years, Arts Council Santa Cruz County has led the charge to support the unique, ever-evolving Santa Cruz County arts community. We’re passionate advocates for the arts and the organizations and people who make art happen. We believe in the power of the arts to transform our community, and our daily work of art reflects that belief. Our staff and board team are deeply committed to and fired up about our mission to generate creativity, vibrancy, and connection in Santa Cruz County. 

We strongly encourage people of color, queer, transgender, gender non-conforming, and people with disabilities to apply. Arts Council Santa Cruz County values the experience and knowledge that a diverse staff brings to our work, and recognizes the necessity of developing an organization that is reflective of and accountable to the communities we serve.

The job: We’re looking for an extremely detail-oriented, highly organized Jack/Jill/Pat of all trades regarding back-end development work (database management, year-end appeal coordination, project management) and public-facing communications work (strong writer for multiple platforms, website updating, web-based applications). We are looking for a can-do person who can manage multiple projects and who typically responds with a barbaric “yawp!” when asked to jump in to help other team members.  

Skills: We are seeking four main skill sets, listed in order of importance:

  • Ability to gracefully manage and track multiple projects interfacing with multiple staff members due to extraordinary organizational skills
  • Highly comfortable and proficient in web-based applications such as Little Green Light, WordPress, Squarespace, G Suite, Adobe Creative Suite, as well as mad Excel skills.
  • Highly competent database manager; ability to run queries and reports, schedule emails, mail merges, gift processing, etc.
  • Strong writing skills for social media, newsletters, blog posts, etc.

Duties and responsibilities (the brass tacks): 

Fund Development (50%):

  • Support the Development team with a variety of tasks, including:
    • Creating and updating documents using the Microsoft Office Suite and Google Suite
    • Database management – process donations and payments, including the acknowledgement of donors, ensure data is correct, generate reports for both donors and fiscal sponsorship clients.
    • Direct mailings – generate mailing lists, create mail merge documents, coordinate volunteers to prepare the mailing, etc.
  • Working with Development Strategist, ED, and other staff, manage our grant application process, including:
    • Track and clearly communicate grant requirements and deadlines to all necessary staff, and coordinate the creation of all materials for grant proposals.
    • Request necessary financial information from Finance Manager
    • Gather materials from Finance Manager, Executive Director, Program Managers, and Grant Writer (as applicable) for each grant proposal and report and upload or send grant applications and reports in a timely manner.

Communications (40%):

  • Support the Communications team with a variety of tasks, including:
    • Social media support
    • Newsletter content development, formatting and distribution
    • Marketing events
    • Design project management

Other (10%):

  • Opportunity for self-initiated projects determined by candidate’s skills, interests, and capacity
  • Other duties as they come up – assist Arts Council staff in a variety of areas, which may include mailings, research, invoicing, events

And you? You have/are:

  • A love for details, databases, and spreadsheets.
  • A strong communicator who is comfortable speaking your mind and adding to the conversation, whatever it may be.
  • A planner who plans months in advance, meets deadlines, and loves to keep everything on track.
  • Confident and collaborative approach to work. Willing to jump in to help others on the team to reach their goals.
  • A self-directed person coordinator, planner, and executor of projects who can dive in and get your tasks done.
  • Someone who embraces our core values and mission.
  • Someone who genuinely cares about the people you work with as well as the people we serve.
  • Ideally, you are bilingual in English and Spanish.

What’s it like to work with us? We operate a highly collaborative and supportive workplace where staff is largely self-directed. We believe great minds often think differently. We all have the opportunity and are expected to contribute not just to our own work but also to the strategic direction of the organization. We work hard, we have fun. We take responsibility for mistakes and celebrate successes. We live and breathe by our core values: collaborative, adaptable, innovative, service-oriented, and effective and professionally run. A sense of humor and a compassionate disposition are required. We are an award-winning Family Friendly Workplace; we always have plenty of chocolate and coffee; and we love our work.

Most importantly, we are all here to be of service to the arts and to our community.

And now for something completely different: The ideal candidate will have the majority of the skills outlined in this job description. However, if you beautifully fit most, but not all, of the bill, apply anyway. In either case, be direct in your cover letter about your strengths, interests, and “fit” for this position.

What does our hiring process look like?

  • We will review applications immediately as they come in. Don’t wait to apply!
  • We will begin scheduling and conducting phone interviews as soon as we identify strong candidates.
  • If you get invited for an in-person interview, we will ask for some prepared materials relevant to this position.
  • Finalists will be invited to a second interview, and we will make an offer shortly thereafter.

To apply: Please send your resume and a cover letter as a single PDF with the naming convention Development_Communications_Specialist_Application_(your last name) outlining your interest in and fit for the position to info@artscouncilsc.org. In your cover letter, please do not restate information we’ll find in your resume. Tell us why this opportunity lights your fire, and why you would rock this job at the Arts Council. Applications without a cover letter will not be considered.