Administrative Coordinator

Download the full PDF of this job description here.

Opening: Ready to hire immediately

Schedule: 15-18 hours per week. Flexible schedule with some evenings and weekends.

Location: Arts Council office at the Tannery Arts Center campus in Santa Cruz.

Reporting: This position reports to the Deputy Director. 

Supervisory Responsibilities: None

Salary & Benefits: Salary range $18-20/hour

Who we are: For 40 years, Arts Council Santa Cruz County has led the charge to support the unique, ever-evolving Santa Cruz County arts community. We’re passionate advocates for the arts and the organizations and people who make art happen. We believe in the power of the arts to transform our community, and our daily work of art reflects that belief. Our staff and board team are deeply committed to and fired up about our mission to generate creativity, vibrancy, and connection in Santa Cruz County.

This position would provide support for our partner, Senderos, which creates pathways to success with the Latino community by teaching and sharing cultural arts and by fostering educational opportunities.  Senderos is a grass-roots, volunteer-based, multi-service non-profit 501(c)(3) organization founded in 2001 serving 200 youth and families. Latino culture and history are taught and celebrated through dance and music classes. Children, youth and adults celebrate their heritage with pride in over 40 community and school performances throughout the year, including their signature Vive Oaxaca Guelaguetza festival. Education support and scholarships for youth and adults, promote biliteracy, academic skills, and higher education. Senderos programs and services are provided free of charge. 

The job: The Administrative Coordinator is a key position that has a range of duties in general administration, marketing, development, event planning, and program support. Specific tasks will vary greatly throughout the year and as special projects evolve and develop. Spanish and English fluency required.

The ideal candidate has experience in communication (including social media), event planning, fundraising, and knowledge of computer applications, is comfortable working with the Board of Trustees in a volunteer-based organization, and is detail-oriented, organized, and able to manage multiple priorities and deadlines. The candidate possesses a personal commitment to equity, diversity, cultural arts, education, and social justice, and a strong desire to make a difference in the lives of immigrant youth and families.

And Now For Something Completely Different: The ideal candidate will have the majority of the skills outlined in this job description. However, if you beautifully fit most, but not all, of the bill, apply anyway. In either case, be direct in your cover letter about your strengths and interests. Arts Council Santa Cruz County is an equal opportunity employer. People of color are strongly encouraged to apply.

To apply: Please email your resume and a cover letter in one PDF outlining your interest and fit for the position to info@artscouncilsc.org. Please title your email and the PDF with this naming convention: Your last name – Admin Coordinator Application. In your cover letter, please do not restate the information we’ll find in your resume. Tell us why this opportunity lights your fire, and why you would be an amazing fit at the Arts Council and Senderos. Applications without a cover letter will not be considered.

Essential Duties and Responsibilities

Administrative

  • Coordinate day-to-day organizational operations.
  • Maintain organizational filing systems and manage digital and paper records.
  • Answer or forward voicemail and email inquiries.
  • Assist the Board President in coordinating Board meetings and Board events; interpret at Board meetings; maintain Board roster, committee lists.

Marketing

  • Update WordPress website to keep images and text current
  • Produce email blasts and maintain current and accurate MailChimp mailing list.
  • Draft and implement event communications and develop event marketing collateral in coordination with public relations firm and printing firm to produce graphics, flyers, publications, letterhead, tickets.
  • Gather photos and maintain Senderos Flickr photo albums for each of the bigger events.
  • Post to Senderos Facebook and Instagram on a regular basis.

Development / Fundraising

  • Support Board of Trustees and Fundraising Committee as the key coordinator of fundraising appeals (i.e., end of year, Human Race, SC Gives); both electronic and mail campaigns.
  • Maintain donor database, record gifts and other donor information, produce thank you letters, and keep Board informed.

Event Planning

  • Assist with coordination of event planning, including volunteer scheduling, publicity, site logistics, ticketing, vendor contracts, sponsorships, equipment rentals, follow-up.

Program

  • Maintain Senderos annual calendar of events and performances and communicate with other nonprofits, schools, institutions regarding requests for performances in coordination with the Senderos Program Director.
  • Assist the Senderos Program Director in maintaining participant registration data including accurate demographic information.

Desired Qualifications

  • Bachelor’s degree or equivalent experience
  • Reliable, organized and attentive to detail
  • Proven ability to work independently and take initiative in decision-making and problem-solving
  • Knowledgeable in MS Office Suite, email programs, Google Drive, preferable familiarity with database programs (i.e., donor, QuickBooks)
  • Internet savvy
  • Proficiency with social media, mobile apps, websites (WordPress, MailChimp) preferred
  • Excellent written and verbal communication skills
  • Ability to work collaboratively, personable, sense of humor and positive attitude
  • Creative and flexible thinker
  • Professional, with the requirement to practice discretion and confidentiality
  • Able to adapt and learn quickly
  • Automobile, valid drivers license, and clean driving record required
  • Experience with non-profit organizations a plus
  • Spanish and English fluency required

 

Arts Council Santa Cruz County is an equal opportunity employer and is committed to providing services and making resources available to every resident of Santa Cruz County without regard to ethnicity, color, creed, religion, age, gender, gender identity, sexual orientation, military status, marital status, political opinion, national origin, familial status, mental and physical disability, or source of income. People of color are strongly encouraged to apply.