Finance & Operations Manager

Download the PDF of the full job description here.

Opening: Applications accepted on a rolling basis, immediately until filled. 

Start Date: By March 1, 2019

Schedule: Full-Time, Monday-Friday. Flexible hours, evenings and weekends on an as-needed basis.

Location: Arts Council office on the Tannery Arts Center campus in Santa Cruz.

Reporting: This position reports directly to the Executive Director.

Supervisory Responsibilities: Administrative / Accounts Payable Associate

Salary & Benefits:

  • $70,000 – $75,000
  • Full-time exempt position, 40 hours a week. We believe in work-life balance and are committed to keeping the workload in alignment with the true hours worked.
  • 10 vacation days, 12 sick days, 11 paid holidays, and a flexible, family-friendly schedule.
  • We provide medical, dental, and vision insurance with the Arts Council covering 100% of the costs of the insurance package for employees and 30% dependent coverage.

Who we are: For 40 years, Arts Council Santa Cruz County has led the charge to support the unique, ever-evolving Santa Cruz County arts community. We’re passionate advocates for the arts and the organizations and people who make art happen. We believe in the power of the arts to transform our community, and our daily work of art reflects that belief. Our staff and board team are deeply committed to and fired up about our mission to generate creativity, vibrancy, and connection in Santa Cruz County.

The job: We’re looking for a smart, capable, and committed finance/accounting professional with a mind for numbers and a heart for the arts. This person will be a partner to the executive team providing strategic and tactical leadership in all aspects of the Arts Council’s finances and operations, ensuring that accounting principles are applied to all transactions, preparing, organizing, and presenting financial information, as well as tracking and reporting on cost centers and the status of various grants. The Finance & Operations Manager holds operational responsibility for payroll, benefits, building maintenance, and major purchases. 

What’s it like to work with us? We operate a highly collaborative and supportive workplace where the staff is largely self-directed. We all have the opportunity and are expected to contribute not just to our own work but also to the strategic direction of the organization. We work hard, we have fun. We take responsibility for mistakes and celebrate successes. We live and breathe by our core values: collaborative, adaptable, innovative, service-oriented, and effectively and professionally run. A sense of humor and a compassionate disposition are required. The Arts Council is an award-winning Family-Friendly Workplace, and we love our work. 

Most importantly, we are all here to be of service to the arts and to our community.

And Now For Something Completely Different: The ideal candidate will have the majority of the skills outlined in this job description. However, if you beautifully fit most, but not all, of the bill, apply anyway. In either case, be direct in your cover letter about your strengths and interests. Arts Council Santa Cruz County is an equal opportunity employer. People of color are strongly encouraged to apply.

What does our hiring process look like?

  • We will begin scheduling interviews in January 2020.
  • We will continue reviewing applications on a rolling basis until the position is filled.
  • Following the interview, we may ask for some prepared materials relevant to this position, and conduct a second round of interviews.
  • We will extend an offer to the best candidate as soon as references are checked.

To apply: Please email your resume and a cover letter in one PDF outlining your interest and fit for the position to jim@artscouncilsc.org. Please title your email and the PDF with this naming convention: Your last name – Finance Manager. In your cover letter, please do not restate information we’ll find in your resume. Tell us why this opportunity lights your fire, and why you would be an amazing fit at the Arts Council. Applications without a cover letter will not be considered.

Essential Duties and Responsibilities

Financial / Accounting

  • Oversee associate in performance of A/R & A/P activities.
  • Prepare and present monthly Financial Statements including analyses of budget variance and updated annual forecasts; prepare G/L account reconciliation and month-end and year-end journal entries.
  • Oversee/perform cash management activities, including monitoring and reconciliation of cash receipts and petty cash logs. 
  • Oversee payables and receivables activity; compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, documenting transactions. 
  • Monitor and maintain bank accounts, record and track deposits, and complete reconciliations.
  • Create the annual budget in collaboration with the Executive Director, department directors, and the finance committee for adoption by the Board.
  • Provide development team with financial reports, budgets, and budget narratives required for 40+ grants and related reports.
  • Staff quarterly finance committee meetings to review financial reports.
  • Liaise with annual auditors, providing necessary documentation and schedules.
  • Process/oversee bi-weekly payroll.
  • Support fiscally sponsored groups with accounting and research.
  • Prepares tax-related reports and statements.

Operations / Administration

  • Review insurance policies (health, liability, D&O, and workers’ compensation) as needed and serves as liaison with insurance agents;  request and maintain certificates of insurance as needed.
  • Administer employee benefit plans.
  • Onboard new employees
  • HR Compliance
  • Oversee all major purchases, vendor relations.
  • Act as liaison with banks and lenders.
  • Oversee associate in facilities maintenance activities including interacting with contractors and persons in the trades.

Knowledge, Skills & Abilities

  • You are a thoughtful, analytical, detail-oriented, and collaborative manager who is passionate about the arts and community.
  • You enjoy digging into the details and high-level thinking.
  • You are a clear writer and have the ability to present complex financial information in a way that is easily understood.
  • You have deep experience with nonprofit accounting, human resources, and benefits.
  • You are able to interact effectively with Arts Council staff, board, vendors, and outside groups.
  • You, at a minimum, have a Bachelor’s degree or equivalent education/ experience in accounting or business administration.
  • You have significant experience in general ledger accounting and preparation/presentation of financial statements.
  • You have the following:
    • Demonstrated knowledge of nonprofit GAAP.
    • Proficiency in Quickbooks and Excel.
    • Comfort using online tools like Google’s G-Suite.
    • Experience with shared cost allocations and grant expenditure tracking.
    • The ability to prioritize multiple tasks.
    • The ability to maintain discretion,  confidentiality, and sensitivity.

Arts Council Santa Cruz County is an Equal Opportunity Employer, and is committed to providing services and making resources available to every resident of Santa Cruz County without regard to ethnicity, color, creed, religion, age, gender, gender identity, sexual orientation, military status, marital status, political opinion, national origin, familial status, mental and physical disability, or source of income. People of color are strongly encouraged to apply.